We are seeking a highly organised, detail-oriented individual to join our team on a part-time basis (22.5 hours per week) as an Office Administrator.

Position: Office Administrator

Hours: Part-time, 22.5 hours per week

Role Overview

We are seeking a highly organised, detail-oriented individual to join our team on a part-time basis (22.5 hours per week). You’ll play a key role in keeping our office running smoothly, coordinating between departments, and providing essential administrative, financial, and operational support. Flexibility in working days is available to suit your schedule.

Office Administration

Manage day-to-day office operations, including supply inventory and equipment upkeep.

Coordinate repairs and services for office equipment and space

Ensure the office environment is organised and efficient

Administrative Support & Financial Coordination

Handle general admin tasks, including correspondence, meeting scheduling, and preparation

Process invoices, perform monthly bookkeeping and reconciliation, and follow up with debtors

Use Xero for financial tracking, reporting, and profit & loss analysis

Generate and manage print quotes for internal and client projects

Assist with ad hoc PA tasks and cross-departmental coordination

Support management with reporting and analysis

Assist in creating and formatting new business proposals, supporting the agency’s growth efforts

Manage external communications, both phone and email.

Facilitate any internal communications if necessary.

Desired Experience

2 years in office administration, office management, or operational support

Experience using Xero or similar accounting platforms

Solid understanding of basic accounting and reporting principles

Previous experience contributing to business proposals or pitch documents is a plus

Background in a fast-paced, creative or agency environment is advantageous

Skills & Attributes

Excellent communication skills (verbal and written)

Strong organisational abilities with the capacity to manage multiple priorities

Proficiency in Google Workspace (Docs, Sheets, Drive)

Comfortable using tools such as Xero, Asana, and Toogl.

High attention to detail and a proactive, solution-oriented mindset

Confident working independently and as part of a close-knit team

What We Offer

22.5 hours per week with flexible working days

Supportive, collaborative team culture in a growing agency

Opportunity to expand the role based on your interests and the agency’s evolving needs

A creative environment where your ideas and contributions are valued.

Rapid Agency

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Office Administrator